Overseas Sport Visits (OSV) or overseas training camps offer a great opportunity to our SP whilst also providing a compensating measure to operational commitments and an excellent retention tool for our personnel. Sporting visits provide an opportunity to compete against opposition from different countries and cultures whilst in unfamiliar and potentially challenging conditions. The visits should be used to reward achievement or as a means of developing the team in preparation for a forthcoming season or key fixture or as a post season finale.
Where it is not appropriate or affordable to conduct an OSV or overseas training camp a sports team may be permitted to conduct a training camp in the UK. Duty status will be granted for training camps that meet all aspects of policy. Teams are restricted to one UK based training camp per year which is to be no longer than seven days inclusive of travel.
About Overseas Sport Tours
An Overseas Sports Visit (OSV) is to be encouraged and can be undertaken by Unit, Corps and Army teams. In specific circumstances, an individual can also apply to participate in an OSV. Such visits give the opportunity to compete against opposition of a different culture and in many cases train and/or compete in challenging conditions. They can also be used to reward achievement, as a means of developing team spirit and as a pre/post season preparation/finale. An overseas visit can also be used as a recruiting and retention tool. They are fun and for many is a welcome change from the current high level of operational commitments. Units may conduct an OSV but Training Camps at unit level are only admissible in the UK.
OSVs must be entirely funded at Non-Public Expense.
Each OSV is to be endorsed by the relevant Army Sports Secretary to ensure the visit meets National Governing Body directives, is appropriate and takes into consideration all aspects of other extant policy including; safety management, support from suitably qualified officials, risk assessments and appropriate consideration for those ‘Risk to Life’ sports. The relevant Army Sport Secretary is to confirm that the team has been committed to Corps or Army delivered sports and has entered Corps and Army competitions during the preceding season.
An Overseas visit will normally require Authority (Army Sport or equivalent), Staff Clearance (chain of command) and Diplomatic Clearance (from host and any transit country). The procedure for organizing a tour/visit is in AGAI Vol 1, Ch 5 – Sport (available through Defence Connect).
- Reward achievement
- Means to develop team spirit
- Pre/post season preparation/finale
- Recruiting/retention tool
- Opportunity to compete against opposition of a different culture
- Opportunity to train and compete in challenging conditions
- Opportunity to promote defence engagement opportunities
Army Sport authority provides duty status approval as follows:
- Traveling to and from the authorised overseas destination.
- Participating as a player or official in authorised fixtures.
- Traveling to and from such fixtures.
- Traveling to and from and participating in organized training for such fixtures.
- Staff Clearance from CO or OC
- Sports Secretary Authority
- Diplomatic Clearance from Defence Attache (DA) of host country
- Authority to travel from Army Sport – (firstname.lastname@example.org)
- Maximum Numbers for OSVs: (see document)
- Recommend taking out Personal insurance to cover accident and personal liability, flight cancellations, deployment etc
- Medical Clearance from unit CMA or at Corps & Army level from Regional Command Med Branch (RC-Med-0Mailbox@mod.gov.uk)
Public funds are not admissible for an Overseas Tour/Visit
Possible sources of non public funding include:
- Individual contributions
- Unit funds
- Welfare funds
- Army Sport Lottery (ASL) www.armysportlottery.com
- Berlin Infantry Brigade Memorial Trust Fund (BIBMTF) (see 2019DIN10-029)
For further information/contacts re funding see funding link on this site
About UK Training Camps
Where it is not appropriate or affordable to conduct an OSV or overseas training camp a sports team may be permitted to conduct a training camp in the UK. Duty status will be granted for training camps that meet all aspects of policy. UK based training camps may also apply for public funding through their respective CoC. Teams are restricted to one UK based training camp per year which is to be no longer than seven days inclusive of travel. The maximum numbers eligible to participate is detailed in JSP 660. UK training camps which are not publicly funded may apply ASL funding. UK training camps will be authorised by:
- Unit Teams. Training camps must be authorised by the CO.(No travel at public expense admissible)
- Corps Teams. Training camps must be authorised by HQ Army Sport.(travel at public expense admissible, one per year)
- Army Teams. Training camps must be authorised by HQ Army Sport.(travel at public expense admissible, one per year)
Organisers of a UK based training camp in respect of Army or Corps representative teams are required to submit their application at least 3 months prior to the event for Army Sport authorisation. Once an activity is authorised, participation can be approved by an individual’s CO.